Ash Parish Council Privacy Notice

Ash Parish Council Privacy Notice

What Data Do We Collect

When you contact us we collect certain information or personal data about you to help us carry out our Parish Council functions.

These include the hiring of the Ash Centre, managing the two allotment sites at Harpers Road and Shawfield Road, burials and memorials at the Ash Cemetery, our events programme and information about local public services.

We only collect the contact details that you are willing to give us to allow us to respond to the enquiries you make or carry out the service you request. Your contact details can be given in any form you choose, although our preferred method of communication is now email.

How We Look After Your Data

We store your contact information on our secure servers in Ash, Surrey. We have procedures and security features in place to keep your data secure once we receive it. (Sending information over the internet is generally not completely secure, and we can’t guarantee the security of your data while it is in transit.)

Disclosing your information

We won’t share your information with any other organisations for marketing, market research or commercial purposes. We may have to pass on your personal information if we have a legal obligation to do so, or if we have to apply our terms and conditions of hire and other agreements. For example, if you want to become an allotment holder we will pass on your contact details to the allotment societies.

Following a link to another website

If you go to another website from our Ash Parish Council site, please read the privacy policy on that website to find out what that organisation does with your information.

Following a link to Ash Parish Council from another website

If you come to the Ash Parish Council from another website, we may receive information about you from the other website. We do not use this data. You should read the privacy policy of the website you came from to find out more about this.

Breach of Privacy

We aim to keep your data as secure as possible. In the unlikely event that we breach this promise, under the General Data Protection Regulations we are required to report this breach to the Information Commissioner’s Office within 72 hours of discovering the breach and follow strict guidelines to resolve the incident.

Your rights

You can ask to see what information we hold about you.

Clerk to the Council
May 2018